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Inventory Management Application User Guide

Comprehensive Guide for Effective Inventory Tracking and Assignment

1. Introduction

This guide details the use of the Inventory Management module. The application allows you to effectively manage your business's inventory, assign inventory to employees, and track it. Moreover, all these features are provided for free.

2. Inventory Management Main Screen

The main screen displays current inventory status, number of employees, and total cost information:

  • Unassigned Inventory: Shows the number of available inventories in your business that have not yet been assigned to employees.
  • Assigned Inventory: Displays the number of inventories currently in use and assigned to your employees.
  • Number of Employees: Shows the number of employees registered in the system.
  • Total Cost: Displays the total cost of all inventories in the system.
Inventory Management Main Screen

3. Adding Inventory

3.1 Inventory Addition Process

  • You can add a new inventory by clicking the Add Inventory button.
  • Save the inventory by entering its name, category, serial number, invoice details, and cost.
  • You can also fill in the inventory status (for example, "New" or "Second Hand") and any descriptions if applicable.
Inventory Addition Screen

4. Adding Employees and Assigning Inventory

4.1 Adding an Employee

  • You can add a new employee by going to the Employee Management tab.
  • Save by entering the employee's first name, last name, and contact information.
  • Added employees will appear in the list for inventory assignment.

4.2 Assigning Inventory

  • Click on the "Assign Inventory" button next to the inventories in the Unassigned Inventory List section.
  • Select the employee you want to assign the inventory to.
  • The inventory will now appear in the Assigned Inventory List and will be associated with the assigned employee.
Employee Addition and Assignment Screen

5. Inventory Tracking

5.1 Unassigned Inventories

  • Unassigned Inventory List: This list displays inventories that have not yet been assigned to employees. It includes information such as the name of each inventory, invoice number, invoice date, cost, and status. Unassigned inventories are available and not associated with any employee.
    • Employee Addition and Assignment Screen

    5.2 Assigned Inventories

  • Assigned Inventory List: This section contains inventories that have been assigned to employees. You can track the inventory name, invoice number, assigned employee, and other details from here.
  • Manage Inventory: You can click the Manage Inventory button to manage the assigned inventory, edit details, or remove the assignment.
    • Employee Addition and Assignment Screen

    6. Cost Tracking

    Cost Information: The costs of both assigned and unassigned inventories can be viewed in the inventory details. The total cost is displayed on the main screen, allowing you to easily track your business's inventory cost.

    7. Additional Features

    • Search Function: You can quickly find specific inventories or employees by searching in the inventory lists.
    • Pagination: If there are numerous inventories, you can access relevant records using pagination options.
    • Assignment Management: You can update the status, descriptions, and costs of assigned inventories at any time.

    8. Help and Support

    If you have any questions or need assistance, you can contact us.

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